Job Opportunities

Job Classification:     Part-time: 20 – 30 hours/week, possibility of full-time position in the future

FLSA Status:               Non-Exempt

Reports to:                  Director of Policy Research and Communications

Revision Date:            November 14, 2022

Summary:

The Policy Associate will provide high-level administrative support to the policy and home-based care team of Growing Up New Mexico.  She/He/They will have the opportunity for growth and promotion and expanded duties with the team.  This position requires excellent oral and written communication, adherence to deadlines, management of multiple projects and staff member needs, and multi-tasking.  Reliability and accuracy in note taking and follow-up are essential.  Local travel is required for meetings, errands, or events.

The Policy Associate should be an ambitious, community minded person, with the desire to make a positive impact by enhancing the early childhood education and care industry.  Projects will range widely including things like supporting legislative actions, editing email blasts, communicating with providers and/or partners, updating contact lists, and drafting constituent surveys or analyzing results.  Proactive thinking and creativity are a must.  We hope to find a growth minded person who thrives in a dynamic team.

Growing Up New Mexico is a 501(c)3 organization located in Santa Fe, New Mexico.  Inherent in our mission are guiding principles that center on the belief that all families are capable of success if given the right opportunities and resources at the right time.  The focus of our work is to demonstrate and implement effective and proven early childhood and family support strategies, prenatal to age five, focused on quality, equity, and access.  Growing Up NM utilizes two parallel, mutually informed strategies in all we do: a local programmatic approach and a state-wide policy approach, with each continually informing the other. Key areas of Responsibility:

•  Provide administrative support to the policy and home-based childcare teams and other Growing Up New Mexico staff as needed.
• Conduct research, prepare reports, handle information requests, and assist in development of communications.
• Edit and maintain a variety of lists, spreadsheets, and other data tracking.
• Manage and track a variety of tasks across different projects.
• Assist with the proofreading and preparation of documents. Write in a clear and concise manner.  Edit documents for clarity and elegance of expression.
• Communicate via email and other means, clearly, consistently and in a timely manner.

• Provide staff support for Growing Up NM meetings and special events (in-person, online and hybrid).   This may include scheduling meeting spaces, multi-media and/or computer setup, preparing and sending out notices, preparing materials for meetings, arranging for food and/or beverages for meetings, and maintaining meeting notes/records.
• Respond to and resolve administrative inquiries and questions, while using good judgement and asking for direction as needed.
• Coordinate and schedule travel, meetings, appointments and conference calls for managers or supervisors, as needed.
• Assist in maintaining an organized, clean, and orderly office environment.
• Gain an understanding of other Growing Up New Mexico programs to facilitate connections as needed.
• Represent Growing Up NM as the first point of contact with the community.
• Participate in departmental and organization-wide meetings as appropriate.
• Assume additional duties as necessary.

Qualifications:

• Bachelor’s degree preferred. High School diploma/GED and four-years’ experience in a related position considered.
• Two years of executive support experience preferred.
• Bilingual English/Spanish preferred.
• This position requires excellent oral and written communication, adherence to deadlines, and multi-tasking. Reliability and accuracy in note taking is essential.  Local travel is required for meetings, errands, or events.
• Excellent interpersonal and customer service, attention to detail, and organizational, efficiency skills.
• Ability to identify and analyze problems; weigh relevance and accuracy of information; generate and evaluate alternative solutions; make recommendations.
• Proven track record of excellent and courteous relationship building and customer service to diverse stakeholders and the community.
• Ability to analyze pertinent data and prepare related reports
• Ability to make well-informed, effective, and timely decisions and perceive the impact and implications of those decisions.
• Advanced knowledge of general office software, particularly Google Drive and documents, the Microsoft Office Suite, and a willingness to learn new software as needed.
• Excellent organization skills, efficiency, and accuracy with details.
• Ability to communicate effectively in both written and verbal form.
• Ability to handle confidential information with discretion.
• Ability to function effectively and flexibly as a team member and to work independently.
• Ability to work well in culturally diverse setting and knowledge of local population served.
• Ability to pass a mandatory background clearance required of all childcare workers in the State of New Mexico.
• All Growing Up NM employees must be fully vaccinated against COVID-19, unless a reasonable accommodation is approved.
• To ensure accountability and proper internal controls, must conform to Growing Up NM personnel policies (the Employee Handbook) at all times.
• Perform within the prescribed limits of Growing Up NM’s ethics, Guiding Principles, and compliance policies.
• While performing the duties of this job, the employee is regularly required to stand, walk, or sit for prolonged periods, and use computer equipment and cell phones. The employee is occasionally required to reach with hands and arms, stoop, kneel, crouch or crawl.  The employee must be able to lift 40 pounds.  Occasional local travel is required for meetings, events, and errands.

Reports to:                      VP for Policy and Stakeholder Engagement

Revision Date:                 11/14/2022

Summary:

This position provides culturally sensitive, in-home and community visitation services to primarily unregistered, unlicensed home-based childcare providers and other interested individuals within Santa Fe and Rio Arriba County.  The coordinator provides education and support through use of reflective listening and utilizes structured curriculum to provide optimal opportunities for the development of home-based childcare providers and other individuals.  The coordinator assists childcare providers and families in identifying needs and areas for further development and links individuals to relevant community resources.  The coordinator participates in relevant program activities, such as training and supervision, and participates as a member of a larger team.  Extensive local travel is required, and all activities must be documented in electronic and other files.

Growing Up New Mexico is a 501(c)3 organization located in Santa Fe, New Mexico.  Inherent in our mission are guiding principles that center on the belief that all families are capable of success if given the right opportunities and resources at the right time.  The focus of our work is to demonstrate and implement effective and proven early childhood and family support strategies, prenatal to age five, focused on quality, equity, and access.  Growing Up NM utilizes two parallel, mutually informed strategies in all we do: a local programmatic approach and a state-wide policy approach, with each continually informing the other.

Key Areas of Responsibility:

• Provide support, education, referrals and assistance to childcare providers and other individuals within Santa Fe and Rio Arriba County.
• Establish a visible and consistent presence in various community settings, i.e., churches, check cashing locales, schools, social service agencies and other areas, to reach individuals who may not be currently engaged in
• Develop and execute outreach to recruit providers and active community listening to inform a responsive program in an ongoing way.
• Attend all required staff meetings and scheduled training
• Maintain an active caseload of 20 caregivers at a time adhering to minimum visit requirements and other guidelines as established by program
• Maintain clinical electronic records and/or paper files according to program standards and guidelines.
• Maintain confidentiality and HIPAA requirements of families/individuals receiving
• Demonstrate an effective understanding of different backgrounds, family situations, and values; provide services in a culturally sensitive
• Represent and advocate for FFN and other Growing Up New Mexico programs in the community.
• Collaborate and coordinate services with other community agencies.
• Create and maintain positive relationships with referral sources and community partners.
• Submit required information for reports to funders in a timely and accurate manner.
• Maintain a record of home visits and other activities according to program
• . As directed, represent Growing Up New Mexico at special events or programs (events may be held outside regular work hours).
• Perform within the prescribed limits of Growing Up New Mexico ethics and compliance policies.
• Perform other duties as assigned by

Qualifications:

• High school diploma or GED required; work experience equivalence considered.
• Experience working with populations served by Growing Up NM, to include children ages 0-5, pregnant mothers and families representing a wide range of socio-economic and cultural backgrounds
• Bilingual (English/Spanish) required including reading and writing.
• Ability to maintain accurate and current records and correspondence using both paper and electronic
• Excellent interpersonal communication
• Ability to pass a mandatory background clearance required of all childcare workers in the State of New Mexico.
• All Growing Up NM employees must be fully vaccinated against COVID-19, unless a reasonable accommodation is approved.
• CPR certified within first 90 days of
• Reliable transportation with valid New Mexico driver’s license, current automobile registration and proof of auto
• Ability to work well in culturally diverse settings, which includes knowledge of local population
• Ability to work independently and within a team setting.
• While performing the duties of this job, the employee is regularly required to walk, stand, drive, sit for long periods of time and use computer equipment and cell phones. The employee is occasionally required to reach with hands and arms, stoop, kneel, crouch or crawl.  The employee must be able to lift 40 pounds.
• Due to the home-based model of services, the employee is required to work in participant families’ homes and community resource agencies and businesses.
• Extensive local travel is required, and occasional long­ distance travel may be required for training purposes.

Pay Range 49

• Plans, organizes, maintains, and manages the operations of the Preschool and serves as Lead Teacher for one age group.
• Supervises Pre-school staff. Hires, evaluates, trains, disciplines and recommends dismissal of staff as necessary.
• Develops, recommends, and administers policies, procedures, and processes in support of Preschool operations; implements and monitors compliance with approved policies, procedures, and processes.
Ensures compliance with applicable grant requirements and State licensing requirements, including sanitation, fire, and any state regulations.
• Participates in the development and administration of the Preschool budget; coordinates the allocation of resources following budget approval; recommends approval of expenditures.
• Collects and analyzes a variety of complex data and information. Performs statistical analysis and summarizes findings in applicable reports or other communication mediums.
• Participates in/on a variety of meetings, committees, task forces, and/or other related groups to communicate information regarding services, programs, areas of opportunity, and/or other pertinent
information as appropriate. Advocates for Preschool needs through College and community resources.
• Participates in soliciting short-term bids from vendors for small supply orders, which includes defining specifications, selecting vendors, and placing orders with vendors.
• Serves as a liaison with other departments within the College, the community, and external agencies in order to provide information on available resources, programs, and/or services.
• Performs other duties as assigned.

Knowledge, Skills and Abilities

Work Environment and Physical Factors

Education, Experience and Licenses

Application Process

Employment Application